Page Updated September 23, 2020

Please consult this page regularly for the latest updates and developments that reflect the University’s ongoing efforts and communications during the COVID-19 pandemic. For System-wide information and updates, see the University of Maine System Together For Maine website.

As UMF President Edward Serna and other campus leaders continue to share important updates by email, students, faculty and staff are encouraged to frequently check and carefully read all campus messages.

If you have questions about UMF’s COVID-19-related policies and updates, please email umf.safereturn@maine.edu.

Thank you for doing your part to help safeguard yourself and others against the spread of COVID-19.


Statement and Scope

This Campus Events Policy governs University of Maine at Farmington faculty, staff, student and community events on campus during the COVID-19 pandemic. This policy is meant to supplement — not replace — any federal, state, or county health and safety regulations with which UMF must comply.

This policy is guided by the following principles:

  • The health and safety of the UMF community is the University’s top priority
  • Campus events are an important part of the UMF experience

Process

Event plans must be submitted to the UMF Incident Commander (Laurie Gardner) and Operations Chief (Keenan Farwell) at least 10 working days before the event. Space that has been tentatively reserved through Conferences and Events for the event will not be confirmed until the event plan has been approved.

Please create your event plan as a Google document, and “share” it with Laurie and Keenan when it is ready. The shared Google doc will be used for comments, questions and revisions on its way to approval.

Event Plans must include the following:

  • Date
  • Time
  • Place
  • Set up (include a map or diagram if relevant)
  • Covid capacity for the venue / venues (if more than one as part of an event)
      – This information can be obtained from Facilities Management or Conferences and Events
  • How the event will be publicized / how folks can RSVP
    – Invitees must understand that attendance is limited, who is invited, how and by when to sign up, and information about what will be expected in terms of covid safety (social distancing, wearing masks)
    – RSVP mechanism for folks to indicate that they will uphold the guidelines
     – Note: Google forms can be an easy way to collect responses.
  • How folks will “check in” (so that only folks who RSVP attend); who will be assigned to do this
  • How the venue(s) will be set up to achieve social distancing
  • “Traffic” flow to achieve / maintain social distancing
  • Where the bathrooms are that folks can use.
    – Note: The Student Center is the only building that does not require card access. All other buildings will require a UMF ID for access.
  • What will happen if folks do not engage in social distancing or mask wearing
  • Accessibility (physical space, interpreter, captioning)
  • Food (only prepackaged, individualized items); food cannot be eaten in indoor venues because masks are required.

Event Resources

  • If the event is on campus: contact Events Services for additional resources, such as wooden easels, microphones, IT support, etc.

Visitors

  • If the event is on campus, the COVID-19 Campus Visitors policy must be followed (included below)

Please see our September 14, 2020 — Campus Visitors During COVID-19 Pandemic item below.

Campus Visitors During COVID-19 Pandemic  |  September 14, 2020

Statement and Scope

This policy governs University of Maine at Farmington campus visitors during the COVID-19 pandemic, guided by the following principles:

  • The health and safety of the UMF community is the University’s top priority.
  • One method of decreasing density and therefore increasing the safety of our community is by restricting visitors to campus.
  • Visitors are required to adhere to new protocols in place to keep the UMF community safe.

This policy applies to all visitors to property owned or leased by UMF. This policy is meant to supplement — not replace — any federal, state, or county health and safety regulations with which UMF must comply.

Limited Visitations

UMF campus spaces and buildings are open only for official University business. Campus spaces and buildings are not open to the general public, although campus offices that serve the public will continue to do so.

Visitors are permitted on UMF property only for the specific purposes listed below. All visitors must check in with the Conferences and Events Office located inside the front entrance of the Olsen Student Center (111 South Street), adhere to University guidelines and be hosted by a University employee, department or registered student organization.

A visitor is defined as any individual entering UMF property who is not an employee or a registered student. Volunteers, employees of vendors or contractors that have business on campus and other people listed below are considered visitors.

  • Invited speakers or hired performers / artists
  • Family member of a registered student who is supporting a student related to an emergency health situation
  • An individual who has an appointment for research needs that require in-person Library access
  • Prospective or admitted students and their families for Admissions, recruiting or other UMF hosted events
  • Donor or Alumni visits arranged by Institutional Development
  • Hired contractors and vendor services for official University business
  • Prospective rental clients hosted by the Conferences & Events Office
  • Other visitors, on official University business, as approved by the Administration

Requirements for Hosting Visitors

When a department or student organization invites visitors to UMF property, the following protocols are required to be in place:

  • As the host, you must inform your visitors of this policy prior to their visit in writing (can be via email).
  • Visitors are required to follow the Maine CDC Public Guidance.
  • To the extent possible, visits should be scheduled for low-traffic areas and times.
  • If any visitors are showing symptoms of a communicable disease such as persistent cough, or otherwise are not following UMF health and safety protocols, they should be asked to leave campus.
  • If there is publicity for the program (i.e. if it is not a classroom visit or for a specific, limited faculty/staff/student audience), the hosting entity will need to create a plan. This plan will need to include information on how COVID-19 check-in screening will be conducted, as well as collection of names, email addresses, and phone numbers of all visitors is required. The plan will need to be submitted 10-14 business days prior to the event to UMF’s Director of Facilities Management for review and approval. No publicity is to occur until approval is received.
  • As campus spaces and buildings are not open to the general public, visitors must be escorted by the host to gain entry to campus buildings.

Requirements for Visitors

All visitors permitted on campus will be required to check in with the Conferences & Events Office located in the Olsen Student Center (111 South Street). The exception to this process is when a program has received prior approval as outlined above.

  • The Conferences and Events Office will be open 8:00am to 4:30 pm Monday – Friday. If a department has a speaker, classroom guest, performer, etc., who needs to check in after 4:30pm or on the weekend, arrangements need to be made 48 business hours prior to the arrival. Please phone 207-778-7344 or email umf.conferences@maine.edu for additional information.
  • Speakers at campus events will need to adhere to the same policy UMF has set regarding classroom instruction. That is, face coverings must be worn at all times, including when lecturing. Speakers may not remove their face covering for water breaks unless those breaks are taken outdoors and must follow standard physical distancing guidelines.
  • Unless otherwise identified below, visitors must follow health and safety protocols adopted by UMF and as required by federal, state, or county regulations. This includes, but is not limited to: self-monitoring of COVID-19 symptoms before coming on campus; complying with UMF’s face-covering policy; and regular hand washing.

Fitness & Recreation Center and Mainely Outdoors
Visitors to UMF Fitness & Recreation Center and Mainely Outdoors do not need to check in with the Conferences & Events Office, as they will be checked in at the entrances to both of those facilities.

Mantor Library
Mantor Library is open to the public by appointment only for research needs and at the discretion of the Library Director on a case-by-case basis. Curbside checkout service is available to public Mantor Library patrons. Open access to the building, however, remains keycard only — meaning only UMF students and staff may enter.

Appointments for the public must be made 24 hours in advance. To arrange for an appointment or curbside pickup, contact Mantor Library at 207-778-7210 or email umfmantorlibrary-group@maine.edu.

Employees of Vendors or independent contractors who regularly and consistently interact with residential students for significant periods of time
Employees of University Vendors who regularly and consistently interact with residential students for significant periods of time (for example, the University’s food service provider) must maintain a COVID-19 Safety Plan that complies with all federal, state, and local requirements.

Vendors and Suppliers of Goods and Services to be delivered to or performed on campus
As a condition for continuous or intermittent access to University campuses or facilities, vendors and suppliers of goods and services must maintain a COVID-19 Safety Plan that complies with all federal, state, and local requirements.

Companies are required to ensure that their subcontractors, if any, comply with this requirement.

Plans must be provided to the University upon verbal or written request and will be kept on file in the Facilities Management Office.

Vendors and suppliers of goods and services must check-in with Facilities Management and complete the COVID-19 screening process prior to accessing campus and comply with the University’s face-covering policy, physical distancing requirements, regular hand washing, and signage posted in the buildings they are entering.

Construction Contractors
All Construction Contractors must check in at the Facilities Management Office prior to working on campus and must follow University COVID-19 safety guidelines and develop written Site Specific COVID-19 Safety Plans for projects on campus that comply with all federal, state, and local requirements before work can begin.

All contractors must check-in with Facilities Management and complete the COVID-19 screening process prior to accessing campus and will be required to have their written site-specific safety plans reviewed and approved by Facilities Management prior to commencement of work on campus and will be subject to continuous review by the University leading up to project completion.

Construction Contractors who employ subcontractors are required to ensure that their subcontractors, if any, comply with this requirement.

Visits by Family and Friends
Personal visitors, including family members and friends of students or employees, are not allowed on campus except as specifically described herein.

Exception Requests
Requests for access to campus by other Visitors not described in this policy will be considered on a case-by-case basis and should be submitted to the relevant Vice President at least 48 hours in advance of the visit. The Vice President will advance the request to the appropriate party for approval.

Important Links

University (UMF) Guidelines

Return to Campus Training Guide

UMaine System’s Together for Maine website

Maine CDC Public Guidance

Dear UMF Community –

I want to thank the many students as well as the members of our faculty and staff who have participated in our widespread coronavirus asymptomatic testing program.

As of today, more than 13,000 tests were conducted during the first two phases of the University of Maine System screening strategy.  Through these tests, universities across the System identified 13 cases of infection that may have otherwise gone undetected.  Here at UMF, our test results have not produced any positive cases of COVID-19.

The University of Maine System —  in consultation with campus testing leaders and University scientists — has finalized plans for Phase 3 testing and monitoring through the conclusion of in-person instruction on November 25.

We anticipate approximately ten percent of our students, staff, and faculty to participate in each round of testing, which will occur every ten days or so through the Thanksgiving holiday. Testing notifications for the first round of sampling can be expected shortly.

Your participation is key to helping us obtain a clearer picture of the prevalence of COVID-19 on our campus and also in keeping the Farmington community safe and healthy. If you have questions, please do not hesitate to email the UMF Safe Return Committee at umf.safereturn@maine.edu.

Thank you for doing your part this fall as we face the challenges of this pandemic together.

Best,

Edward Serna
President

There are now zero known active COVID-19 cases in the UMF community.

Dear UMF Community –

We have confirmed that an adjunct faculty member who lives in the greater Farmington area tested positive for COVID-19 after traveling back to Maine from out of state. The individual was tested by their primary care provider and did not participate in the on-campus asymptomatic testing program.  As a result, the Maine CDC has determined that no quarantining of UMF students, faculty or staff is required at this time. The adjunct faculty member is in isolation at home and is working with the Maine CDC with support from UMF.

To date, UMF’s asymptomatic testing program has identified no positive COVID-19 cases, with more than 800 students, staff, and faculty having been tested over the last three weeks. 

System-wide, more than 3,400 test results have been received and are reported on the UMS COVID-19 Testing Summary dashboard. For UMS daily case updates from each System campus, please see the Together for Maine website. Today’s update will include this new positive result linked to UMF, but will not be reflected on the asymptomatic testing dashboard, as the individual did not participate in the UMF asymptomatic testing initiative.

The Farmington community is close-knit — it’s why many of you chose to come here. As students, staff, and faculty we must all exercise an abundance of caution on campus, and in our surrounding community. The only way to minimize the spread of the virus is to collectively comply with all of our safety measures. Like I’ve said before, we’re all in this together – even at six feet apart. 

We’ll be in touch with further updates, as necessary. 

Be well, Beavers,

Edward Serna
President


Farmington-specific Messages

We have developed a series of pages to help guide you on our Return to Campus plans. Please check back frequently as we will update our Communication Updates and FAQs throughout the Fall Semester.

Communication Updates FAQ for Students & Parents FAQ for Employees FAQ for General Public & Visitors FAQ for Vendors, Suppliers & Contractors

The University of Maine System has prepared a broad System-wide resources page and FAQ.

UMaine System's Together for Maine site UMaine System's Daily COVID Updates

Contact Us

If you have questions or concerns, please contact us at: umf.safereturn@maine.edu


The University consistently seeks to take steps to minimize the risk of COVID-19 infections (or any other spread of disease) in accordance with applicable law, regulation, and guidance provided by health authorities. These efforts may include policies and safeguards implemented by the University such as symptom checks, social distancing, use of facial coverings, and isolating and quarantining when required. Despite these efforts, the University cannot categorically guarantee that any person entering University campuses or facilities will not contract COVID-19 or any other communicable disease and any such person must assess and accept the risks of illness or injury for themselves.