Updated June 7, 2021

For updates and developments on UMF’s ongoing response to COVID-19, visit UMF Communication Updates

Frequently Asked Questions for UMF Employees

We realize you have lots of questions, probably more than we can possibly answer on a single FAQ page. This FAQ is a work in progress and we will add to it. If you have questions or concerns, please contact us at: umf.safereturn@maine.edu  Thank you for your patience and understanding. The University of Maine System has also prepared a broad System-wide resources page and FAQ for Employees, see button at the bottom of this page.

What-to-Do Work Flowchart

Should you find yourself ill with COVID-19 symptoms or are medically at risk, or if you are caring for immediate family who is ill / medically at risk, or you are caring for your child because their school / daycare has closed, please consult this COVID‐19 Employee Support Flow Chart (pdf) to see your work options.


Yes. Through June 2021, the University of Maine System, including UMF, still has travel restrictions.

Effective July 1, 2021, however, the University expects to remove these pandemic limits. The requirement to follow U.S. CDC and Maine civil authority guidance will remain in place, but there will be no special COVID-19 related provisions or restrictions in place with regard to domestic travel beyond a requirement to follow U.S. CDC and Maine civil authority guidance. 

Through the end of June, the University of Maine System continues to prohibit University-sponsored domestic travel beyond the State of Maine and greatly discourages all but the very most essential personal travel by students, staff or faculty beyond Maine during the Fall Semester. The University also discourages unnecessary travel within Maine during the Fall Semester prior to the end of in-person instruction. See below.

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Domestic Travel Beyond Maine
Special permission for University travel beyond Maine may be granted by each respective University provost or relevant Vice Chancellor in consultation with University of Maine System Risk Management for compelling circumstances. Special consideration will be given for travel to states which Maine civil authorities have exempted from the 14-day quarantine requirement.

As of this update, these states include New Hampshire, Vermont, and this guidance shall be applied consistent with the State of Maine’s list of exempted states even if the State’s exemptions have changed since the last update of this guidance.

Any student, staff or faculty member who travels beyond Maine for University business or activities will be required to quarantine for 14 days or to have a negative COVID-19 diagnostic (PCR) test upon their return to Maine before returning to campus unless the travel was to a state exempted from the 14-day quarantine guidelines per Maine civil authorities. (Residential students returning in the fall will be required to quarantine while awaiting test results, as part of the University’s safe return to campus plans.)

Further, any employee or student who undertakes personal travel beyond Maine is subject to CDC and Maine civil authority quarantine requirements upon their arrival in or return to Maine, which the UMaine System expects to enforce.

For updates and additional details regarding travel, see the System’s For Travelers page.

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Domestic Travel within Maine

Reducing travel and avoiding unnecessary travel should continue to be every employee and students’ guide when considering whether to request, authorize or direct domestic travel within Maine.

Nevertheless, the University understands that, for certain work and activities, a physical presence may be necessary or greatly advantageous. For that reason, travel within the State of Maine while discouraged is currently permitted in accordance with customary protocols for approval. This is not intended to be a full return to pre-pandemic travel, but it is intended to provide greater travel flexibility when the need for in-state travel is compelling.

University of Maine System Risk Management does not need to be consulted for travel within the State of Maine.

For updates and additional details regarding travel, see the System’s For Travelers page.

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Carpooling and sharing transportation

For any University travel that may occur, carpooling and sharing transportation with others except immediate family members remains prohibited.

  • Narrow exceptions to the carpooling/sharing restriction may be approved by Risk Management – if social distancing measures can be met.
  • No one shall use public transportation unless necessary for an essential purpose in keeping with the directives of civil authorities.
  • University meetings should continue to utilize remote technologies as feasible.

For updates and additional details regarding travel, see the System’s For Travelers page.

Indoors — Yes. Face coverings are still required at all times when indoors on University property or inside University administered facilities.

Current exceptions to the University’s indoors face covering requirement include:

  • When a person is alone in an office or other room with a closed-door
  • When eating or drinking in a space where eating or drinking is permitted
  • When a medical accommodation has been granted by the appropriate University official
  • When a situation (e.g. childcare settings) or a person (e.g. children younger than age 2) are specifically exempted by Maine civil authorities
  • In other special circumstances as may be determined by campus leadership

There is no exception to the face-covering requirement for instructional purposes. Physical barriers, such as clear plastic screens, may be used in combination with face-covering but are not a substitute for face coverings.

Outdoors — No. Face coverings are not required when outdoors on university property, regardless of vaccination status.

Option 1:
If you are fully vaccinated with the Moderna, Pfizer, or Johnson & Johnson COVID-19 vaccine, you may voluntarily provide verification of your fully vaccinated status through the UMS PointnClick COVID-19 Vaccination Verification initiative.

Fully-vaccinated people are exempt from both weekly asymptomatic testing and from quarantine following a known exposure to a COVID-19 positive person if they are asymptomatic.

Fully-vaccinated means a person is at least 2 weeks beyond the final dose of the vaccine received.

Option 2:
Continue to sign up for your weekly testing appointment using the PointnClick web portal.

All summer testing will be conducted at 274 Front Street (the future Sweatt-Winter Childcare Center, across the street from the Roberts Learning Center)

  • Tuesdays 8:00am – 5:00pm
  • Wednesdays  8:00am – 5:00pm

Walk-in appointments at those times are always available on those days

Vaccinations and / or asymptomatic testing are critical to keeping our community safe and containing the spread of the virus. We urge all students, faculty, and staff to participate in Maine’s vaccination drive. Until you are fully vaccinated, we thank you for your continued participation in our weekly testing program.

Please Note: This information is current as of the day / time it was published. As we know, things may change relative to all aspects of the virus, which may necessitate changes to our guidance and policies. If you have any questions, please contact us at umf.safereturn@maine.edu

No.  Fully-vaccinated people are exempt from both weekly asymptomatic testing and from quarantine following a known exposure to a COVID-19 positive person if they are asymptomatic.

Yes. The campus will be open to hosting events. There may still be pandemic-related requirements that might be applicable. Please continue to work with the Conference and Events Office to schedule space.  Part of the space request process will be submitting a Reservation Request / Event Plan. Contact the UMF Conferences & Events Office for details eleight@maine.edu

Yes. The Fitness & Recreation Center is open to students, staff and members of the public. It has different operating hours and new protocols. The indoor swimming pool is also open. See details below.

UMF Fitness & Recreation Center

The Fitness & Recreation Center is open to students, staff and members of the public. Visitors to not need to check in with Conferences & Events.

  • The Fitness Center has different operating hours and new protocols
  • Cloth face coverings are still required in the Fitness Center at all times — even when working out
  • The facility is Open Monday – Friday: 6am – 8pm.  Saturday & Sunday 10am – 5pm
  • Hours of operation will be reevaluated and will be expanded as we are able and permitted

Open spaces & activities:

  • Strength training & cardio equipment
  • Track — for walking only
  • Multi-purpose courts — but for limited activities only (tennis, pickleball, etc.)
  • Group Fitness classes (see the schedule of In-person and Virtual classes)
  • One-to-One Personal Training
  • Pool (see Pool hours and other details)
  • New:  UMF Summer Daze Camp children’s program will be held this summer, beginning June 21.
    See Summer Daze Camp for registration and details.
  • New:  UMF Soccer Camp for children will be held this summer, June 21-25.
    See UMF Soccer Camp for registration and details.

Closed spaces & activities:

  • Locker rooms & showers
  • The Cradles & Crayons program
  • Children’s After School Program

See the Fitness & Recreation Center site for activities and details.

Mainely Outdoors program typically operates on a very limited basis in the summertime.

See the Mainely Outdoors site for details.

Yes.  Mantor Library remains fully open to students. It is also open to the public by appointment only.

  • Appointments for the public must be made 24 hours in advance
  • Curbside checkout service is available to public Mantor Library patrons
  • Face coverings are required and physical distancing protocols remain in effect
  • To arrange for an appointment or curbside pickup, contact Mantor Library umfmantorlibrary-group@maine.edu or tel 207-778-7210

See the Mantor Library site for activities and details.

Other than the Summer Daze program and UMF Soccer Camp, mostly no.

  • New:  UMF Summer Daze Camp children’s program will be held this summer, beginning June 21. See Summer Daze Camp for registration and details.
  • New:  UMF Soccer Camp for children will be held this summer, June 21-25. See UMF Soccer Camp for registration and details
  • We anticipate the UMF Snow Cats program at Titcomb Mountain will also be held. Iit was during the winter of 2021.
  • Sweatt-Winter Early Care and Education Center – Yes, but is not accepting new families at this time
  • UMF Preschool – No
  • UMF Infant-Toddler Playgroups – No
  • UMF / RSU9 Public Pre-K Collaboration – Schedule To Be Determined
  • Fitness & Rec Center Cradles & Crayons Children’s Program – No
  • Fitness & Rec Center Children’s After School Program – No

The student UMF Peer Care Managers (Hunter Ellis, Brianna Hinkley, Brooke-Lynn Hinkley, Nora Laprise, Chelsea Pruitt, Madison Vigeant) recently developed a Guide to COVID-19 Vaccines.

Goals of the Vaccine

  • Save the lives of Maine people at greatest risk of serious illness or death from COVID-19.
  • Ensure vaccine providers can efficiently and quickly vaccinate as many people as possible
    Source: maine.gov/COVID19/VACCINE

When is it my Turn to be vaccinated? (Maine)

Right now! People age 12+ are eligible for vaccine.

Maine is taking an age-based approach for the distribution of vaccines as recent data indicates age is among the most prominent predictors of whether a person may become seriously ill and die from COVID-19.

Pre-register for a COVID-19 vaccine through the State of Maine here: https://vaccinateme.maine.gov

Vaccination Sites in Farmington

There are 4 places in Farmington, Maine where you can get your vaccine

MaineHealth Vaccine Clinic (Franklin Memorial Hospital campus)
To schedule an appointment, visit:  https://vaccine.mainehealth.org
Or phone 877-780-7545

Walgreens Pharmacy
To schedule an appointment, visit:  https://www.Walgreens.com/ScheduleVaccine
Or phone 1-800-walgreens (1-800-925-473367)
Walk-ins are not accepted

Walmart Pharmacy
To schedule an appointment, visit:  https://www.walmart.com/COVIDvaccine
Please check your eligibility before scheduling an appointment

Hannaford Pharmacy
By appointment only
For info, visit:  https://www.hannaford.com/pharmacy/covid-19-vaccine

Different Types of Vaccines

There are three main authorized and recommended vaccines:

Pfizer

  • 2 shots, 21 days apart
  • Recommended for people over the age of 16
  • Most side effects were mild to moderate

Moderna

  • 2 shots, 28 days apart
  • Recommended for people over the age of 18
  • Most side effects were mild to moderate

Johnson + Johnson

  • 1 shot
  • Recommended for people over the age of 18
  • Side effects were common within 7 days of getting vaccinated but were mostly mild to moderate

Facts About COVID-19 Vaccine

  • COVID-19 Vaccine development was accelerated without compromising safety
  • Vaccines are thoroughly tested for safety before they’re approved for use
  • Vaccine side effects are usually mild
  • Pneumonia vaccines do not prevent COVID-19
  • Vaccine test trials involve a diverse range of volunteers
  • You won’t be able to make a COVID-19 Vaccine at home
  • COVID-19 vaccine trials are following safety and ethical standards

Source: World Health Organization

If you have tested positive for COVID-19, you are exempt from testing for 90 days from the date of your positive test.

Please email umf.safereturn@maine.edu if you have tested positive within the last 90 days. Include documentation that verifies your name, the date of the test and the results. 

There is no cost for faculty, staff and students.

Yes. There are a number of changes in what it is required to visit the University of Maine at Farmington campus.

This policies apply to all visitors to property owned or leased by UMF. This policy is meant to supplement — not replace — any federal, state or county health and safety regulations with which UMF must comply.

See the Policy Regarding Campus Visitors During COVID-19 (pdf)

Some highlights of the Campus Visitors Policy:

Limited Visitations

  • UMF campus spaces and buildings are open only for official University business
  • Campus spaces and buildings are not open to the general public
  • Visitors are permitted on UMF property only for these specific purposes

All visitors must check in with the Conferences & Events Office umf.conferences@maine.edu  tel: 207-778-7344, located inside the front entrance of the Olsen Student Center at 111 South Street, and adhere to University guidelines and be hosted by a University employee, department or registered student organization.

This includes:

  • Invited speakers or hired performers / artists
  • An individual who has research needs that require in-person library access
  • Prospective or admitted students and their families for Admissions, recruiting or other hosted events
  • Visits by family and friends
  • Family member of a registered student who is supporting a student related to an emergency health situation
  • Donor visits arranged by Institutional Development
  • Hired contractor and vendor services for official University business
  • Prospective rental clients hosted by the Conferences & Events Office
  • Other visitors, on official University business, as approved by the relevant Dean or Vice President

Additional details in the Policy Regarding Campus Visitors During COVID-19 (pdf) include specific information regarding:

  • Requirements for hosting visitors
  • Requirements for Visitors
  • Employees of vendors or independent contractors who regularly and consistently interact with residential students for significant periods of time
  • Vendors and suppliers of goods and services to be delivered to or performed on campus
  • Construction contractors
  • Exception requests

Yes. When a department or student organization invites visitors to UMF property, the following protocols are required:

  • As the host, you must inform your visitors of this policy prior to their visit in writing (can be via email).
  • Visitors are required to follow the Maine CDC Public Guidance.
  • To the extent possible, visits should be scheduled for low-traffic areas and times.
  • If any visitors are showing symptoms of a communicable disease such as persistent cough, or otherwise are not following UMF health and safety protocols, they should be asked to leave campus.
  • If there is publicity for the program (i.e. if it is not a classroom visit or for a specific, limited faculty/staff/student audience), the hosting entity will need to create a plan. This plan will need to include information on how COVID-19 check-in screening will be conducted, as well as collection of names, email addresses and phone numbers of all visitors is required. The plan will need to be submitted 10-14 business days prior to the event to UMF’s Director of Facilities Management for review and approval. No publicity is to occur until approval is received.

Also please note:

  • All visitors must check in with the Conferences & Events Office umf.conferences@maine.edu  tel: 207-778-7344, located inside the front entrance of the Olsen Student Center at 111 South Street, and adhere to University guidelines and be hosted by a University employee, department or registered student organization. The exception to this process is when a program has received prior approval as outlined above.
  • Speakers at campus events will need to adhere to the same policy UMF has set regarding classroom instruction. That is, face coverings must be worn at all times, including when lecturing.
  • Speakers may not remove their face covering for water breaks unless those breaks are taken outdoors and must follow standard physical distancing guidelines.
  • Unless otherwise identified, visitors must follow health and safety protocols adopted by UMF and as required by federal, state, or county regulations. This includes, but is not limited to: self-monitoring of COVID-19 symptoms before coming on campus; complying with UMF’s face-covering policy; and regular hand washing.
  • As campus spaces and buildings are not open to the general public, visitors must be escorted by the host to gain entry to campus buildings.

Yes. All visitors must check in with the Conferences & Events Office umf.conferences@maine.edu  tel: 207-778-7344, located inside the front entrance of the Olsen Student Center at 111 South Street, and adhere to University guidelines and be hosted by a University employee, department or registered student organization. The exception to this process is when a program has received prior approval as outlined above.

  • The Conferences and Events Office will be open 8:00am to 4:30 pm Monday – Friday. If a department has a speaker, classroom guest, performer, etc., who needs to check in after 4:30pm or on the weekend, arrangements need to be made 48 business hours prior to the arrival. Please phone 207-778-7344 or email umf.conferences@maine.edu for additional information.
  • Speakers at campus events will need to adhere to the same policy UMF has set regarding classroom instruction. That is, face coverings must be worn at all times, including when lecturing. Speakers may not remove their face covering for water breaks unless those breaks are taken outdoors and must follow standard physical distancing guidelines.
  • Unless otherwise identified below, visitors must follow health and safety protocols adopted by UMF and as required by federal, state, or county regulations. This includes, but is not limited to: self-monitoring of COVID-19 symptoms before coming on campus; complying with UMF’s face-covering policy; and regular hand washing.

Visits by Family and Friends
Personal visitors, including family members and friends of students or employees, are not allowed on campus except as specifically described herein.

Fitness & Recreation Center and Mainely Outdoors (see Fitness Center and Mainely Outdoors Questions above)

Mantor Library (see Mantor Library question above)

Employees of Vendors or independent contractors who regularly and consistently interact with residential students for significant periods of time
Employees of University Vendors who regularly and consistently interact with residential students for significant periods of time (for example, the University’s food service provider) must maintain a COVID-19 Safety Plan that complies with all federal, state, and local requirements.

Vendors and Suppliers of Goods and Services to be delivered to or performed on campus
As a condition for continuous or intermittent access to University campuses or facilities, vendors and suppliers of goods and services must maintain a COVID-19 Safety Plan that complies with all federal, state, and local requirements.

Companies are required to ensure that their subcontractors, if any, comply with this requirement.

Plans must be provided to the University upon verbal or written request and will be kept on file in the Facilities Management Office.

Vendors and suppliers of goods and services must check-in with Facilities Management and complete the COVID-19 screening process prior to accessing campus and comply with the University’s face-covering policy, physical distancing requirements, regular hand washing, and signage posted in the buildings they are entering.

Construction Contractors
All Construction Contractors must check in at the Facilities Management Office prior to working on campus and must follow University COVID-19 safety guidelines and develop written Site Specific COVID-19 Safety Plans for projects on campus that comply with all federal, state, and local requirements before work can begin.

All contractors must check-in with Facilities Management and complete the COVID-19 screening process prior to accessing campus and will be required to have their written site-specific safety plans reviewed and approved by Facilities Management prior to commencement of work on campus and will be subject to continuous review by the University leading up to project completion.

Construction Contractors who employ subcontractors are required to ensure that their subcontractors, if any, comply with this requirement.

Exception Requests
Requests for access to campus by other Visitors not described in this policy will be considered on a case-by-case basis and should be submitted to the relevant Vice President at least 48 hours in advance of the visit. The Vice President will advance the request to the appropriate party for approval.

A visitor is defined as any individual entering UMF property who is not an employee or a registered student. Volunteers, employees of vendors or contractors that have business on campus and other people listed below are considered visitors.

  • Invited speakers or hired performers / artists
  • Family members and friends of a registered student or employee
  • Family member of a registered student who is supporting a student related to an emergency health situation
  • Prospective or admitted students and their families for Admissions, recruiting or other UMF hosted events
  • An individual who has an appointment for research needs that require in-person Library access
  • Donor or Alumni visits arranged by Institutional Development
  • Hired contractors and vendor services for official University business
  • Prospective rental clients hosted by the Conferences & Events Office
  • Other visitors, on official University business, as approved by the Administration

In general, face coverings should have multiple layers covering the nose, mouth and chin and be secured snugly with ear loops or ties behind the person’s head.

UMF will provide two approved face coverings to employees, but please use your own, too, if you can.

“Cloth Face Covering” as defined by our Maine civil authorities is a protection that covers the nose and mouth; fits snugly but comfortably against the side of the face; is secured with ties or ear loops; has multiple layers of fabric which cover the nose, mouth and chin; allows for breathing without restriction; and is able to be laundered and machine dried without damage or change to its shape.

Accepted:  Cloth face coverings as defined above, clear masks, dust masks, disposable masks and KN95s are approved face coverings.

Not accepted: Respirators or face coverings with exhalation valve, neck gaiters, bandanna-style coverings with an open bottom, face shields by itself (without also wearing a cloth face covering), “creative” face coverings including a paper bag, large plastic bottle, goalie mask, Halloween mask, etc.

See the UMaine System’s Do I need to wear a face covering? for a lengthy description and images as to what does and does not meet the System requirements.

Facilities Management worked non-stop on the herculean task of modifying campus as we know it, into an appropriately distanced and sanitized environment, that we can feel safe in. Classroom layouts have been adjusted to allow for a minimum of 6 feet of physical distancing between individuals. Hand sanitizer stations have been placed all over campus, and each classroom is equipped with hand sanitizer and disinfecting wipes.

Building access across campus is now via key card doors only to allow for contact tracing. Pedestrian foot traffic is differentiated by direction in some areas. This includes designating areas of 1-way foot traffic, Enter-Only and Exits-Only classroom and building access points (except in the case of emergencies) and physical separation devices. Where possible, staircases have been designated UP or DOWN with proper signage.

More details are available in our Safe Return to Farmington (pdf)

Each internship, field work, practicum, and student teaching setting is different. We are working with all of our community and school partners to determine what in-person or alternate experiences will be feasible this fall. We are also reviewing what experiences we can support on campus.

No. But we do have on-call staff. Please email umf.healthcenter@maine.edu and leave a phone number, and they will call you.

We’ve created this handy COVID-19 Guidance (pdf) flow chart for you to follow if you don’t feel well. But please don’t hesitate to contact the Student Health Center umf.healthcenter@maine.edu

Yes. Tutoring is available through the Student Learning Commons. Classroom accommodations for students with disabilities continue to be available through the Learning Assistance Center.

Yes. But the number of staff and visitors is limited due to social distancing requirements.

Possibly. Excursions will be held in line with UMF and Maine guidance for travel, both of which can change depending on changing COVID circumstances.

Yes. Testing Services has been open since July and as with every place on campus, masks are required in the Testing Center.


Looking Ahead to Fall 2021: UMaine System Chancellor Expects UMF to Return to In-Person College Experience

I’m happy to let you know that we are announcing later this morning that we expect to welcome our students, faculty and staff back to our university campuses this fall to safely resume the most traditional in-person college experiences we all took for granted before the pandemic.

That’s right. We expect to return as normally as possible this coming fall.

We’ve been together safely through this challenging year by following the recommendations of our UMS Scientific Advisory Board, Maine’s public health authorities, and the testing, masking, social distancing and other public health measures we have in place. Now, with the promise of a Maine spring and summer ahead, with public health restrictions easing and with new confidence stemming from the growing numbers who can and will receive the pandemic-ending vaccines that are available, it feels like we can finally say that the pandemic’s grip is loosening. So we’re kicking our planning into high gear to provide the most traditional, on-campus college experiences this fall that we can safely manage.

I should be clear, though. Your health and safety, and the health and safety of our university communities, remains our top priority. So does respect for Maine’s public health authorities and their guidance. We’ve been able to limit the spread of COVID in our university communities because of these commitments. We’re going to keep following them. That means social distancing and face coverings everywhere on our campuses will continue to be the rule as we complete the semester and manage university events. And we’ll continue to test everyone in our in-person community every week through commencement. It’s also true that working through the pandemic has shown us new opportunities and, in some cases, new ways of doing business. We intend to learn from these experiences as we work to return to near normalcy this fall.

I owe all of you my thanks. Your discipline and concern for the welfare of everyone in the UMS community and the state has kept us safely together through what has been perhaps the most challenging year in our lifetimes. That same resilience and commitment will make our fall return to normalcy both safe and rewarding.

I’m looking forward to it.

Sincerely,

Dannel P. Malloy
University of Maine System Chancellor


Limited Visitations

University of Maine at Farmington campus spaces and buildings are open only for official University business. Campus spaces and buildings are not open to the general public, although campus offices that serve the public will continue to do so.

Visitors are permitted on UMF property only for the specific purposes. See the Question below: “Are there specific protocols and policies regarding campus visitors?”

All visitors must check in with the Conferences and Events Office located inside the front entrance of the Olsen Student Center (111 South Street), adhere to University guidelines and be hosted by a University employee, department, or registered student organization.


Farmington-specific Messages

We have developed a series of pages to help guide you on our Return to Campus plans. Please check back frequently as we will update our Communication Updates and FAQs throughout the Fall Semester.

Communication Updates FAQ for Students & Parents FAQ for Employees FAQ for General Public & Visitors FAQ for Vendors, Suppliers & Contractors

The University of Maine System has prepared a broad System-wide resources page and FAQ.

UMaine System's FAQ for Employees UMaine System's Together for Maine site UMaine System's Daily COVID Updates

Contact Us

If you have questions or concerns please contact Human Resources.

Human Resources
Amie Parker

SHRM-SCP, SPHR
Human Resource Director
Title IX Coordinator for UMF Employees
tel  207-778-7083
UMaine System HR contacts
amie.parker@maine.edu

Alyssa Anaya
SHRM-CP, PHR
Senior HR Partner
Title IX Coordinator for University Services employees located at UMF
tel  207-581-5857
alyssa.anaya@maine.edu


The University consistently seeks to take steps to minimize the risk of COVID-19 infections (or any other spread of disease) in accordance with applicable law, regulation, and guidance provided by health authorities. These efforts may include policies and safeguards implemented by the University such as symptom checks, social distancing, use of facial coverings, and isolating and quarantining when required. Despite these efforts, the University cannot categorically guarantee that any person entering University campuses or facilities will not contract COVID-19 or any other communicable disease and any such person must assess and accept the risks of illness or injury for themselves.