Frequently Asked Questions for UMF Employees

We realize you have lots of questions, probably more than we can possibly answer on a single FAQ page. This FAQ is a work in progress and we will add to it. We are also working to develop additional FAQs. In the meantime, if you have questions or concerns, please contact us at: umf.safereturn@maine.edu  Thank you for your patience and understanding.The University of Maine System has prepared a broad System-wide resources page and FAQ for Employees.

Updated August 13, 2020

Classes at Farmington will begin Monday, August 31. They will be a combination of in-person, blended and online.

The University will be closed Monday, October 12 in observation of the Indigenous Peoples state holiday.

All classes will shift to remote learning after Wednesday, November 25 — the day before Thanksgiving. Students will not return to campus after Thanksgiving.

We plan to begin Spring Semester classes January 19.

Yes. All students, faculty and staff will be required to wear an appropriate face covering at all times on the Farmington campus, property and facilities — both indoors and outside, with just five exceptions:

  1. When a person is alone in an office or other room with a closed door
  2. When a person is alone outside in a space where and when they can reasonably expect to be alone and they
    have a face covering available in the event it is needed
  3. When eating or drinking
  4. When a situation (i.e. childcare settings) or a person (i.e. children younger than 2) are specifically exempted by
    Maine civil authorities
  5. In other special circumstances as may be determined by campus leadership

A safety kit, including two face coverings, hand sanitizer and disinfecting wipes will be given to each student upon arrival.

More details are available in the full Safe Return to Farmington (pdf)

In general, face coverings should have multiple layers covering the nose, mouth and chin and be secured snugly with ear loops or ties behind the person’s head.

UMF will provide two approved face coverings to employees, but please use your own, too, if you can.

“Cloth Face Covering” as defined by our Maine civil authorities is a protection that covers the nose and mouth; fits snugly but comfortably against the side of the face; is secured with ties or ear loops; has multiple layers of fabric which cover the nose, mouth and chin; allows for breathing without restriction; and is able to be laundered and machine dried without damage or change to its shape.

Accepted:  Cloth face coverings as defined above, clear masks, dust masks, disposable masks and KN95s are approved face coverings.

Not accepted: Respirators or face coverings with exhalation valve, neck gaiters, bandanna-style coverings with an open bottom, face shields by itself (without also wearing a cloth face covering), “creative” face coverings including a paper bag, large plastic bottle, goalie mask, Mexican wrestling mask, etc.

See the UMaine System’s Do I need to wear a face covering? for a lengthy description and images as to what does and does not meet the System requirements.

In addition to face coverings, students, faculty and staff will socially distance themselves at all times. A safety kit, including two face coverings, hand sanitizer and disinfecting wipes will be given to each student upon arrival. More details are available in our Safe Return to Farmington (pdf)

The University of Maine System entered into an agreement with Convenient MD and the Jackson Laboratories to conduct an asymptomatic testing program in our community as one part of our comprehensive Safe Return to Campus efforts. The goal of the asymptomatic testing program is to assure that we begin the Fall 2020 academic semester with as healthy of a campus community as possible.

Asymptomatic testing means testing people who are not experiencing any symptoms of COVID-19. It is designed as a preventative measure, as people may carry and pass on the virus without even knowing they have the virus.  

  • Any faculty or staff members teaching or working on campus who have been out of Maine within 14 days before coming onto campus
  • All students who will be living in the residence halls
  • All commuter students taking any classes on campus who have been out of Maine within 14 days before coming onto campus
  • All student-athletes, all seasons

We have three days for testing on our campus, and have scheduled testing. These are all days when students will also be tested. To sign up, please fill out this short formNote: Sign ups for each date will end 7 days before the Test Date.

  • August 11 Test Date – deadline to sign up is Aug 5
  • August 18 Test Date – deadline to sign up is Aug 12
  • August 24 Test Date – deadline to sign up is Aug 17

After the tests are administered, faculty, staff and students will be required to “shelter in place” (i.e. stay in their rooms or homes) until the results come back, anticipated to be within 48-72 hours.

There is no cost for this test to faculty, staff and students being tested.

Yes. If you fall into the above-mentioned category of any faculty or staff member teaching or working on campus who has been out of Maine within 14 days before coming onto campus and therefore require testing, you do not have to participate in the University-sponsored asymptomatic testing program described above, but you still need to get tested and provide a negative test result before coming to campus.  

An alternative would be to get your own COVID-19 Polymerase Chain Reaction (PCR) test through a non-University health care provider. Within 72 hours of receiving the result, you must provide documentation which will allow you to move on to campus, return to work or classes on campus. If you get your own PCR test, send their results to umf.healthcenter@maine.edu

Each internship, field work, practicum, and student teaching setting is different. We are working with all of our community and school partners to determine what in-person or alternate experiences will be feasible this fall. We are also reviewing what experiences we can support on campus.

No. Unfortunately, because we will be unable to hold this weekend full of large events in a socially distanced manner, Family Friends Fall Fest is cancelled this year.

The Student Health Center will provide “Call-in Care” instead of walk-in care for scheduling same day appointments. The front entrance will be unlocked daily with the door entrance to the waiting room remaining locked. Clear signage will be posted with the phone number / email and instructions for entry.

A COVID-19 pre-screen will be performed on all patients prior to entrance. Any patient pre-screened for COVID-19 with positive findings will enter the Student Health Center through a specifically designated separate entrance / location (conference room). This is the only room designated for symptomatic patients that allows for ventilation.

Student Health Center staff will have completely donned PPE prior to the patient’s arrival. This PPE will include fit-tested N95 masks. Any instruments used during evaluation will be completely sanitized as well as furniture wiped down.

The foyer will be limited to 1 patient at a time and waiting room will be limited to 3 patients at a time with chairs spaced appropriately 6 feet apart. The receptionist area will have additional plexiglass installed. Patients and staff must wear masks / face coverings or a face shield — no exceptions. Exam rooms, bathrooms and lab will be sanitized after every visit. The waiting room will be sanitized hourly or as often as staff can manage.

Appointments with Nurse Practitioner (NP) and Psychiatric Mental Health NP (Shelley and Penn) will be staggered to minimize the number of patients in the Student Health Center at one time. Patients will call the front desk when they arrive and will be met by the Medical Assistant (MA) at the door and escorted to an exam room. Routine health care and follow-ups will continue through telehealth, as appropriate, to limit face to face visits as much as possible.

Yes. Tutoring will continue to be available through the Student Learning Commons. Classroom accommodations for students with disabilities continue to be available through the Learning Assistance Center.

Yes. We plan to have the library open for its regular semester hours.

We will provide disinfectant wipes for technology: computers, circulating equipment, etc. Books that have been returned or used within the library will be quarantined for 72 hours before being placed back on the shelf. (Professional studies have shown this to be enough time for any potentially present COVID-19 to die off.) Plexiglass shields are present at the circulation desk and patrons will be able to check-out their own material, touch-free. Reference services will be provided over Zoom, with a link installed on each computer in the library providing direct access to a reference librarian.

Mantor Library will be open to the public by appointment only and curbside checkout service will be available to public library patrons.

Yes. But the number of staff and visitors will be limited due to social distancing requirements.

Excursions will be held in accordance with UMF and Maine guidance for travel.

Yes. Testing Services has been open since July 15. As with everyplace on campus, masks will be required in the Testing Center.

Mostly no. Due to COVID-19 concerns, the following Programs for Children will not be operating this fall.

  • Sweatt-Winter Early Care and Education Center – Yes, but is not accepting new families at this time
  • UMF Preschool – No
  • UMF Infant-Toddler Playgroups – No
  • UMF / RSU9 Public Pre-K Collaboration – Schedule To Be Determined
  • Fitness & Rec Center Cradles & Crayons Children’s Program – No
  • Fitness & Rec Center Children’s After School Program – No

In two words: Oh, yes.

Domestic Travel Beyond Maine
The University of Maine System continues to prohibit university-sponsored domestic travel beyond the State of Maine and greatly discourages all but the very most essential personal travel by students, staff or faculty beyond Maine during the Fall Semester.

Special permission for University travel beyond Maine may be granted by each respective University provost or relevant Vice Chancellor in consultation with University of Maine System Risk Management for compelling circumstances. Special consideration will be given for travel to states which Maine civil authorities have exempted from the 14-day quarantine requirement. As of this update, these states include New Hampshire, Vermont, Connecticut, New York and New Jersey, and this guidance shall be applied consistent with the State of Maine’s list of exempted states even if the State’s exemptions have changed since the last update of this guidance.

Any student, staff or faculty member who travels beyond Maine for University business or activities will be required to quarantine for 14 days or to have a negative COVID-19 diagnostic (PCR) test upon their return to Maine before returning to campus unless the travel was to a state exempted from the 14-day quarantine guidelines per Maine civil authorities. (Residential students returning in the fall will be required to quarantine while awaiting test results, as part of the University’s safe return to campus plans.)

Further, any student or employee who undertakes personal travel beyond Maine is subject to CDC and Maine civil authority quarantine requirements upon their arrival in or return to Maine, which UMS expects to enforce.

For updates and additional details regarding travel, see the System’s For Travelers page.

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Domestic Travel within Maine
The University also discourages unnecessary travel within Maine during the fall semester prior to the end of in-person instruction.

Reducing travel and avoiding unnecessary travel should continue to be every student and employee’s guide when considering whether to request, authorize or direct domestic travel within Maine.

Nevertheless, the University understands that, for certain work and activities, a physical presence may be necessary or greatly advantageous. For that reason, travel within the State of Maine while discouraged is currently permitted in accordance with customary protocols for approval. This is not intended to be a full return to pre-pandemic travel, but it is intended to provide greater travel flexibility when the need for in-state travel is compelling.

University of Maine System Risk Management does not need to be consulted for travel within the State of Maine.

For updates and additional details regarding travel, see the System’s For Travelers page.

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Carpooling and sharing transportation
For any University travel that may occur, carpooling and sharing transportation with others except immediate family members remains prohibited. Narrow exceptions to the carpooling/sharing restriction may be approved by Risk Management – if social distancing measures can be met.

No one shall use public transportation unless necessary for an essential purpose in keeping with the directives of civil authorities.

University meetings should continue to utilize remote technologies as feasible.

For updates and additional details regarding travel, see the System’s For Travelers page.

Mostly no. Due to COVID-19 concerns, the following Programs for Children will not be operating this fall.

  • Sweatt-Winter Early Care and Education Center – Yes, but is not accepting new families at this time
  • UMF Preschool – No
  • UMF Infant-Toddler Playgroups – No
  • UMF / RSU9 Public Pre-K Collaboration – Schedule To Be Determined
  • Fitness & Rec Center Cradles & Crayons Children’s Program – No
  • Fitness & Rec Center Children’s After School Program – No

FAQ for Students & Parents FAQ for General Public & Visitors UMaine System site FAQ for Employees UMaine System's Together for Maine site

In addition, there’s a recording of the interactive Staff & Faculty Virtual Town Halls held on July 27.


Contact Us

If you have questions or concerns please contact Human Resources.

Human Resources
Merrill Hall
224 Main St
Farmington, Maine 04938
http://www2.umf.maine.edu/hr/

Amie Parker
SHRM-SCP, SPHR
Human Resource Director
Title IX Coordinator for UMF Employees
tel  207-778-7083
amie.parker@maine.edu

Alyssa Anaya
SHRM-CP, PHR
Senior HR Partner
Title IX Coordinator for University Services employees located at UMF
tel  207-581-5857
alyssa.anaya@maine.edu

Jeannine McDonald
Associate HR Partner
tel  207-778-7271
jeannine.mcdonald@maine.edu

Andy Gilbert
HR Administrative Specialist
tel  207-778-7875
andrew.m.gilbert@maine.edu


The University consistently seeks to take steps to minimize the risk of COVID-19 infections (or any other spread of disease) in accordance with applicable law, regulation, and guidance provided by health authorities. These efforts may include policies and safeguards implemented by the University such as symptom checks, social distancing, use of facial coverings, and isolating and quarantining when required. Despite these efforts, the University cannot categorically guarantee that any person entering University campuses or facilities will not contract COVID-19 or any other communicable disease and any such person must assess and accept the risks of illness or injury for themselves.