Updated September 29, 2020
For updates and developments on UMF’s ongoing response to COVID-19, visit UMF Communication Updates

NEW: Limited Visitations

University of Maine at Farmington campus spaces and buildings are open only for official University business. Campus spaces and buildings are not open to the general public, although campus offices that serve the public will continue to do so.

Visitors are permitted on UMF property only for the specific purposes. See the Question below: “Are there specific protocols and policies regarding campus visitors?”

All visitors must check in with the Conferences and Events Office located inside the front entrance of the Olsen Student Center (111 South Street), adhere to University guidelines and be hosted by a University employee, department, or registered student organization.

Frequently Asked Questions for UMF Employees

We realize you have lots of questions, probably more than we can possibly answer on a single FAQ page. This FAQ is a work in progress and we will add to it. If you have questions or concerns, please contact us at: umf.safereturn@maine.edu  Thank you for your patience and understanding. The University of Maine System has also prepared a broad System-wide resources page and FAQ for Employees, see button at the bottom of this page.

What-to-Do Work Flowchart

Should you find yourself ill with COVID-19 symptoms or are medically at risk, or if you are caring for immediate family who is ill / medically at risk, or you are caring for your child because their school / daycare has closed, please consult this COVID‐19 Employee Support Flow Chart (pdf) to see your work options.


Please consult this COVID‐19 Employee Support Flow Chart (pdf) to see your work options.

If, after reviewing it you’re still unsure or have questions, please contact the UMF Human Resources Office:

Amie Parker
Human Resource Director & Title IX Coordinator for UMF employees
tel  207-778-7083

Alyssa Anaya
Senior HR Partner and Title IX Coordinator for University Services employees located at UMF
tel  207-581-5857

Jeannine McDonald
Associate HR Partner
tel  207-778-7271

Andy Gilbert
HR Administrative Specialist
tel  207-778-7875

Yes. There are a number of changes in what it is required to visit the University of Maine at Farmington campus.

This policies apply to all visitors to property owned or leased by UMF. This policy is meant to supplement — not replace — any federal, state or county health and safety regulations with which UMF must comply.

See the Policy Regarding Campus Visitors During COVID-19 (pdf)

Some highlights of the Campus Visitors Policy:

Limited Visitations

  • UMF campus spaces and buildings are open only for official University business
  • Campus spaces and buildings are not open to the general public
  • Visitors are permitted on UMF property only for these specific purposes

All visitors must check in with the Conferences & Events Office umf.conferences@maine.edu  tel: 207-778-7344, located inside the front entrance of the Olsen Student Center at 111 South Street, and adhere to University guidelines and be hosted by a University employee, department or registered student organization.

This includes:

  • Invited speakers or hired performers / artists
  • An individual who has research needs that require in-person library access
  • Prospective or admitted students and their families for Admissions, recruiting or other hosted events
  • Visits by family and friends
  • Family member of a registered student who is supporting a student related to an emergency health situation
  • Donor visits arranged by Institutional Development
  • Hired contractor and vendor services for official University business
  • Prospective rental clients hosted by the Conferences & Events Office
  • Other visitors, on official University business, as approved by the relevant Dean or Vice President

Additional details in the Policy Regarding Campus Visitors During COVID-19 (pdf) include specific information regarding:

  • Requirements for hosting visitors
  • Requirements for Visitors
  • Employees of vendors or independent contractors who regularly and consistently interact with residential students for significant periods of time
  • Vendors and suppliers of goods and services to be delivered to or performed on campus
  • Construction contractors
  • Exception requests

Yes. When a department or student organization invites visitors to UMF property, the following protocols are required:

  • As the host, you must inform your visitors of this policy prior to their visit in writing (can be via email).
  • Visitors are required to follow the Maine CDC Public Guidance.
  • To the extent possible, visits should be scheduled for low-traffic areas and times.
  • If any visitors are showing symptoms of a communicable disease such as persistent cough, or otherwise are not following UMF health and safety protocols, they should be asked to leave campus.
  • If there is publicity for the program (i.e. if it is not a classroom visit or for a specific, limited faculty/staff/student audience), the hosting entity will need to create a plan. This plan will need to include information on how COVID-19 check-in screening will be conducted, as well as collection of names, email addresses and phone numbers of all visitors is required. The plan will need to be submitted 10-14 business days prior to the event to UMF’s Director of Facilities Management for review and approval. No publicity is to occur until approval is received.

Also please note:

  • All visitors must check in with the Conferences & Events Office umf.conferences@maine.edu  tel: 207-778-7344, located inside the front entrance of the Olsen Student Center at 111 South Street, and adhere to University guidelines and be hosted by a University employee, department or registered student organization. The exception to this process is when a program has received prior approval as outlined above.
  • Speakers at campus events will need to adhere to the same policy UMF has set regarding classroom instruction. That is, face coverings must be worn at all times, including when lecturing.
  • Speakers may not remove their face covering for water breaks unless those breaks are taken outdoors and must follow standard physical distancing guidelines.
  • Unless otherwise identified, visitors must follow health and safety protocols adopted by UMF and as required by federal, state, or county regulations. This includes, but is not limited to: self-monitoring of COVID-19 symptoms before coming on campus; complying with UMF’s face-covering policy; and regular hand washing.
  • As campus spaces and buildings are not open to the general public, visitors must be escorted by the host to gain entry to campus buildings.

Yes. All visitors must check in with the Conferences & Events Office umf.conferences@maine.edu  tel: 207-778-7344, located inside the front entrance of the Olsen Student Center at 111 South Street, and adhere to University guidelines and be hosted by a University employee, department or registered student organization.The exception to this process is when a program has received prior approval as outlined above.

  • The Conferences and Events Office will be open 8:00am to 4:30 pm Monday – Friday. If a department has a speaker, classroom guest, performer, etc., who needs to check in after 4:30pm or on the weekend, arrangements need to be made 48 business hours prior to the arrival. Please phone 207-778-7344 or email umf.conferences@maine.edu for additional information.
  • Speakers at campus events will need to adhere to the same policy UMF has set regarding classroom instruction. That is, face coverings must be worn at all times, including when lecturing. Speakers may not remove their face covering for water breaks unless those breaks are taken outdoors and must follow standard physical distancing guidelines.
  • Unless otherwise identified below, visitors must follow health and safety protocols adopted by UMF and as required by federal, state, or county regulations. This includes, but is not limited to: self-monitoring of COVID-19 symptoms before coming on campus; complying with UMF’s face-covering policy; and regular hand washing.

Visits by Family and Friends
Personal visitors, including family members and friends of students or employees, are not allowed on campus except as specifically described herein.

Fitness & Recreation Center and Mainely Outdoors
Visitors to UMF Fitness & Recreation Center and Mainely Outdoors do not need to check in with the Conferences & Events Office, as they will be checked in at the entrances to both of those facilities.

Mantor Library
Mantor Library is open to the public by appointment only for research needs and at the discretion of the Library Director on a case-by-case basis. Curbside checkout service is available to public Mantor Library patrons. Open access to the building, however, remains keycard only — meaning only UMF students and staff may enter.

Appointments for the public must be made 24 hours in advance. To arrange for an appointment or curbside pickup, contact Mantor Library at 207-778-7210 or email umfmantorlibrary-group@maine.edu.

Employees of Vendors or independent contractors who regularly and consistently interact with residential students for significant periods of time
Employees of University Vendors who regularly and consistently interact with residential students for significant periods of time (for example, the University’s food service provider) must maintain a COVID-19 Safety Plan that complies with all federal, state, and local requirements.

Vendors and Suppliers of Goods and Services to be delivered to or performed on campus
As a condition for continuous or intermittent access to University campuses or facilities, vendors and suppliers of goods and services must maintain a COVID-19 Safety Plan that complies with all federal, state, and local requirements.

Companies are required to ensure that their subcontractors, if any, comply with this requirement.

Plans must be provided to the University upon verbal or written request and will be kept on file in the Facilities Management Office.

Vendors and suppliers of goods and services must check-in with Facilities Management and complete the COVID-19 screening process prior to accessing campus and comply with the University’s face-covering policy, physical distancing requirements, regular hand washing, and signage posted in the buildings they are entering.

Construction Contractors
All Construction Contractors must check in at the Facilities Management Office prior to working on campus and must follow University COVID-19 safety guidelines and develop written Site Specific COVID-19 Safety Plans for projects on campus that comply with all federal, state, and local requirements before work can begin.

All contractors must check-in with Facilities Management and complete the COVID-19 screening process prior to accessing campus and will be required to have their written site-specific safety plans reviewed and approved by Facilities Management prior to commencement of work on campus and will be subject to continuous review by the University leading up to project completion.

Construction Contractors who employ subcontractors are required to ensure that their subcontractors, if any, comply with this requirement.

Exception Requests
Requests for access to campus by other Visitors not described in this policy will be considered on a case-by-case basis and should be submitted to the relevant Vice President at least 48 hours in advance of the visit. The Vice President will advance the request to the appropriate party for approval.

A visitor is defined as any individual entering UMF property who is not an employee or a registered student. Volunteers, employees of vendors or contractors that have business on campus and other people listed below are considered visitors.

  • Invited speakers or hired performers / artists
  • Family members and friends of a registered student or employee
  • Family member of a registered student who is supporting a student related to an emergency health situation
  • Prospective or admitted students and their families for Admissions, recruiting or other UMF hosted events
  • An individual who has an appointment for research needs that require in-person Library access
  • Donor or Alumni visits arranged by Institutional Development
  • Hired contractors and vendor services for official University business
  • Prospective rental clients hosted by the Conferences & Events Office
  • Other visitors, on official University business, as approved by the Administration

Yes. After careful consideration of health and safety data, protocols, sports medicine guidelines the Fitness Center is open to students, staff and members of the public. It has different operating hours and new protocols.

Update: 9/24/2020:

The Fitness Center will be open Monday – Friday: 6am – 8pm. Closed Saturday & Sunday. The hours of operation will continually be reevaluated and we will expand them as we are able and permitted. The pool, locker room / showers and basketball courts will be closed. the walking-jogging track is now open.

Visitors to the Fitness Center do not need to check in at Conferences & Events Office, as they will be screened at the entrance to the Fitness Center.

There will also be no Cradles & Crayons Children’s Program or Children’s After School Program.

Cloth face coverings are required in the Fitness Center at all times — even when working out.

Update: 9/24/2020:

Yes. The Mainely Outdoors Program building will be open for gear rentals Mon-Thur, 11am-7pm; Fri 11am-5pm. Outdoor Adventure Trips for students only will happen on Wednesdays, Saturdays and Sundays.

Visitors to the Mainely Outdoors building do not need to check in at Conferences & Events Office, as they will be screened at the entrance to the Mainely Outdoors building.

No. We have made the difficult decision to cancel our Fall 2020 Club Sports competition schedule (Men’s & Women’s Rugby, Ultimate Disc).

  • Mantor Library is open to the public by appointment only for research needs and at the discretion of the Library Director on a case-by-case basis.
  • Appointments for the public must be made 24 hours in advance.
  • Open access to the building remains keycard only — meaning only UMF students and staff may enter.
  • Curbside checkout service is available to public Mantor Library patrons.
  • To arrange for an appointment or curbside pickup, contact Mantor Library at 207-778-7210 or email umfmantorlibrary-group@maine.edu.

We will conduct Asymptomatic Testing on campus as part of our comprehensive Safe Return to Campus efforts. The goal of the Asymptomatic Testing Program is to assure that the Fall 2020 semester is as healthy of a campus community as possible.

Phase 1 Asymptomatic Testing was done on Move-In days in late August.

Phase 2 Asymptomatic Testing was done in early September. 

Phase 3 Asymptomatic Testing has begun and Phase 3 Testing and monitoring will be done through the conclusion of in-person instruction on November 25.

The UMaine System anticipates approximately 10% of students, staff and faculty will participate in each round of testing, which will occur every ten days or so through the Thanksgiving holiday.

Student and employee participation is key to helping obtain a clearer picture of the prevalence of COVID-19 on our campus and also in keeping the Farmington community safe and healthy. If you have questions or concerns, please contact the UMF Safe Return Committee umf.safereturn@maine.edu.

Asymptomatic testing means testing people who are not experiencing any symptoms of COVID-19. It is designed as a preventative measure, as people may carry and pass on the virus without even knowing they have the virus.  

There are some changes from our typical Academic Calendar for the Fall and Spring Semesters.

See the Academic & Student Housing Calendar

Yes. All faculty, staff and students are required to wear an appropriate face covering at all times on the Farmington campus, property and facilities — indoors and outside, with just five exceptions:

  1. When a person is alone in an office or other room with a closed door
  2. When a person is alone outside in a space where and when they can reasonably expect to be alone and they
    have a face covering available in the event it is needed
  3. When eating or drinking
  4. When a situation (i.e. childcare settings) or a person (i.e. children younger than 2) are specifically exempted by
    Maine civil authorities
  5. In other special circumstances as may be determined by campus leadership

A safety kit, including two face coverings, hand sanitizer and disinfecting wipes will be given to each student upon arrival.

More details are available in the full Safe Return to Farmington (pdf)

In general, face coverings should have multiple layers covering the nose, mouth and chin and be secured snugly with ear loops or ties behind the person’s head.

UMF will provide two approved face coverings to employees, but please use your own, too, if you can.

“Cloth Face Covering” as defined by our Maine civil authorities is a protection that covers the nose and mouth; fits snugly but comfortably against the side of the face; is secured with ties or ear loops; has multiple layers of fabric which cover the nose, mouth and chin; allows for breathing without restriction; and is able to be laundered and machine dried without damage or change to its shape.

Accepted:  Cloth face coverings as defined above, clear masks, dust masks, disposable masks and KN95s are approved face coverings.

Not accepted: Respirators or face coverings with exhalation valve, neck gaiters, bandanna-style coverings with an open bottom, face shields by itself (without also wearing a cloth face covering), “creative” face coverings including a paper bag, large plastic bottle, goalie mask, Mexican wrestling mask, etc.

See the UMaine System’s Do I need to wear a face covering? for a lengthy description and images as to what does and does not meet the System requirements.

In addition to face coverings, students, faculty and staff will socially distance themselves at all times. A safety kit, including two face coverings, hand sanitizer and disinfecting wipes were given to each student upon arrival. More details are available in our Safe Return to Farmington (pdf)

  • All students who will be living in the residence halls
  • All commuter students taking any classes on campus who have been out of Maine within 14 days before coming onto campus
  • All student-athletes, all seasons
  • Any faculty or staff members teaching or working on campus who have been out of Maine within 14 days before coming onto campus

A note from the UMF Student Health Center: For more information on isolation and quarantine procedures check out our helpful Isolation and Quarantine Planning Guide For Students (pdf) and the UMF COVID-19 Decision Tree (pdf).

There is no cost for faculty, staff and students.

Yes. If you fall into the above-mentioned category of any faculty or staff member teaching or working on campus who has been out of Maine within 14 days before coming onto campus and therefore require testing, you do not have to participate in the University-sponsored asymptomatic testing program described above, but you still need to get tested and provide a negative test result before coming to campus.  

An alternative would be to get your own COVID-19 Polymerase Chain Reaction (PCR) test through a non-University health care provider. Within 72 hours of receiving the result, you must provide documentation which will allow you to move on to campus, return to work or classes on campus. If you get your own PCR test, send their results to umf.healthcenter@maine.edu

Facilities Management worked non-stop on the herculean task of modifying campus as we know it, into an appropriately distanced and sanitized environment, that we can feel safe in. Classroom layouts have been adjusted to allow for a minimum of 6 feet of physical distancing between individuals. Hand sanitizer stations have been placed all over campus, and each classroom is equipped with hand sanitizer and disinfecting wipes.

Building access across campus is now via key card doors only to allow for contact tracing. Pedestrian foot traffic is differentiated by direction in some areas. This includes designating areas of 1-way foot traffic, Enter-Only and Exits-Only classroom and building access points (except in the case of emergencies) and physical separation devices. Where possible, staircases have been designated UP or DOWN with proper signage.

More details are available in our Safe Return to Farmington (pdf)

Each internship, field work, practicum, and student teaching setting is different. We are working with all of our community and school partners to determine what in-person or alternate experiences will be feasible this fall. We are also reviewing what experiences we can support on campus.

No. Unfortunately, because we will be unable to hold this weekend full of large events in a socially distanced manner, Family Friends Fall Fest is cancelled this year.

Yes. The Student Health Center will provide “Call-in Care” instead of walk-in care for scheduling same day appointments. The front entrance is unlocked daily with the door entrance to the waiting room remaining locked. Clear signage is posted with the phone number / email and instructions for entry.

A COVID-19 pre-screen will be performed on all patients prior to entrance. Any patient pre-screened for COVID-19 with positive findings will enter the Student Health Center through a specifically designated separate entrance / location (conference room). This is the only room designated for symptomatic patients that allows for ventilation.

Student Health Center staff will have completely donned PPE prior to the patient’s arrival. This PPE includes fit-tested N95 masks. Any instruments used during evaluation are completely sanitized as well as furniture wiped down.

The foyer is limited to 1 patient at a time and waiting room is limited to 3 patients at a time with chairs spaced appropriately 6 feet apart. The receptionist area has additional Plexiglas installed. Patients and staff must wear masks / face coverings or a face shield — no exceptions. Exam rooms, bathrooms and lab are sanitized after every visit. The waiting room is sanitized hourly or as often as staff can manage.

Appointments with Nurse Practitioner (NP) and Psychiatric Mental Health NP (Shelley and Penn) are staggered to minimize the number of patients in the Student Health Center at one time. Patients will call the front desk when they arrive and are met by the Medical Assistant (MA) at the door and escorted to an exam room. Routine health care and follow-ups will continue through telehealth, as appropriate, to limit face to face visits as much as possible.

We’ve created this handy COVID-19 Guidance (pdf) flow chart for you to follow if you don’t feel well. But please don’t hesitate to contact the Student Health Center: 207-778-7200 or  umf.healthcenter@maine.edu

Yes. Tutoring is available through the Student Learning Commons. Classroom accommodations for students with disabilities continue to be available through the Learning Assistance Center.

Yes. We plan to have the library open for its regular semester hours.

We have provided disinfectant wipes for technology: computers, circulating equipment, etc.  Books that have been returned or used within the library are quarantined for 72 hours before being placed back on the shelf. (Professional studies have shown this to be enough time for any potentially present COVID-19 to die off.) Plexiglas shields are present at the circulation desk and patrons are able to check-out their own material, touch-free. Reference services are provided over Zoom, with a link installed on each computer in the library providing direct access to a reference librarian.

Mantor Library is open to the public by appointment only and curbside checkout service is available to public library patrons.

Yes. But the number of staff and visitors is limited due to social distancing requirements.

Possibly. Excursions will be held in line with UMF and Maine guidance for travel, both of which can change depending on changing COVID circumstances.

Yes. Testing Services has been open since July and as with every place on campus, masks are required in the Testing Center.

Mostly No. Due to COVID-19 concerns, the following Programs for Children are not operating this Fall.

  • Sweatt-Winter Early Care and Education Center – Yes, but is not accepting new families at this time
  • UMF Preschool – No
  • UMF Infant-Toddler Playgroups – No
  • UMF / RSU9 Public Pre-K Collaboration – Schedule To Be Determined
  • Fitness & Rec Center Cradles & Crayons Children’s Program – No
  • Fitness & Rec Center Children’s After School Program – No

Yes. The University of Maine System continues to prohibit University-sponsored domestic travel beyond the State of Maine and greatly discourages all but the very most essential personal travel by students, staff or faculty beyond Maine during the Fall Semester. The University also discourages unnecessary travel within Maine during the Fall Semester prior to the end of in-person instruction.

————————————————–

Domestic Travel Beyond Maine
Special permission for University travel beyond Maine may be granted by each respective University provost or relevant Vice Chancellor in consultation with University of Maine System Risk Management for compelling circumstances. Special consideration will be given for travel to states which Maine civil authorities have exempted from the 14-day quarantine requirement.

As of this update, these states include New Hampshire, Vermont, Connecticut, New York and New Jersey, and this guidance shall be applied consistent with the State of Maine’s list of exempted states even if the State’s exemptions have changed since the last update of this guidance.

Any student, staff or faculty member who travels beyond Maine for University business or activities will be required to quarantine for 14 days or to have a negative COVID-19 diagnostic (PCR) test upon their return to Maine before returning to campus unless the travel was to a state exempted from the 14-day quarantine guidelines per Maine civil authorities. (Residential students returning in the fall will be required to quarantine while awaiting test results, as part of the University’s safe return to campus plans.)

Further, any employee or student who undertakes personal travel beyond Maine is subject to CDC and Maine civil authority quarantine requirements upon their arrival in or return to Maine, which the UMaine System expects to enforce.

For updates and additional details regarding travel, see the System’s For Travelers page.

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Domestic Travel within Maine

Reducing travel and avoiding unnecessary travel should continue to be every employee and students’ guide when considering whether to request, authorize or direct domestic travel within Maine.

Nevertheless, the University understands that, for certain work and activities, a physical presence may be necessary or greatly advantageous. For that reason, travel within the State of Maine while discouraged is currently permitted in accordance with customary protocols for approval. This is not intended to be a full return to pre-pandemic travel, but it is intended to provide greater travel flexibility when the need for in-state travel is compelling.

University of Maine System Risk Management does not need to be consulted for travel within the State of Maine.

For updates and additional details regarding travel, see the System’s For Travelers page.

————————————————–

Carpooling and sharing transportation

For any University travel that may occur, carpooling and sharing transportation with others except immediate family members remains prohibited.

  • Narrow exceptions to the carpooling/sharing restriction may be approved by Risk Management – if social distancing measures can be met.
  • No one shall use public transportation unless necessary for an essential purpose in keeping with the directives of civil authorities.
  • University meetings should continue to utilize remote technologies as feasible.

For updates and additional details regarding travel, see the System’s For Travelers page.


Farmington-specific Messages

We have developed a series of pages to help guide you on our Return to Campus plans. Please check back frequently as we will update our Communication Updates and FAQs throughout the Fall Semester.

Communication Updates FAQ for Students & Parents FAQ for Employees FAQ for General Public & Visitors FAQ for Vendors, Suppliers & Contractors

The University of Maine System has prepared a broad System-wide resources page and FAQ.

UMaine System's FAQ for Employees UMaine System's Together for Maine site UMaine System's Daily COVID Updates

Contact Us

If you have questions or concerns please contact Human Resources.

Human Resources
Merrill Hall
224 Main St
Farmington, Maine 04938
http://www2.umf.maine.edu/hr/

Amie Parker
SHRM-SCP, SPHR
Human Resource Director
Title IX Coordinator for UMF Employees
tel  207-778-7083
amie.parker@maine.edu

Alyssa Anaya
SHRM-CP, PHR
Senior HR Partner
Title IX Coordinator for University Services employees located at UMF
tel  207-581-5857
alyssa.anaya@maine.edu

Jeannine McDonald
Associate HR Partner
tel  207-778-7271
jeannine.mcdonald@maine.edu

Andy Gilbert
HR Administrative Specialist
tel  207-778-7875
andrew.m.gilbert@maine.edu


The University consistently seeks to take steps to minimize the risk of COVID-19 infections (or any other spread of disease) in accordance with applicable law, regulation, and guidance provided by health authorities. These efforts may include policies and safeguards implemented by the University such as symptom checks, social distancing, use of facial coverings, and isolating and quarantining when required. Despite these efforts, the University cannot categorically guarantee that any person entering University campuses or facilities will not contract COVID-19 or any other communicable disease and any such person must assess and accept the risks of illness or injury for themselves.