Updated July 20, 2021
For updates and developments on UMF’s ongoing response to COVID-19, visit UMF Communication Updates
University of Maine at Farmington campus spaces and buildings are open only for official University business. Campus spaces and buildings are not open to the general public, although campus offices that serve the public will continue to do so.
Visitors are permitted on UMF property only for the specific purposes. See the Question below: “May I or my crew just come onto campus as in the past?”
All visitors must check in with the Conferences and Events Office located inside the front entrance of the Olsen Student Center (111 South Street), adhere to University guidelines and be hosted by a University employee, department, or registered student organization.
Frequently Asked Questions for Vendors, Suppliers and Contractors Servicing the University
We realize you have lots of questions, probably more than we can possibly answer on a single FAQ page. This FAQ is a work in progress and we will add to it. If you have questions or concerns, please contact us at: email@example.com Thank you for your patience and understanding.
Indoors — Yes. Face coverings are still required at all times when indoors on University property or inside University administered facilities.
Current exceptions to the University’s indoors face covering requirement include:
- When a person is alone in an office or other room with a closed-door
- When eating or drinking in a space where eating or drinking is permitted
- When a medical accommodation has been granted by the appropriate University official
- When a situation (e.g. childcare settings) or a person (e.g. children younger than age 2) are specifically exempted by Maine civil authorities
- In other special circumstances as may be determined by campus leadership
There is no exception to the face-covering requirement for instructional purposes. Physical barriers, such as clear plastic screens, may be used in combination with face-covering but are not a substitute for face coverings.
Outdoors — No. Face coverings are not required when outdoors on university property, regardless of vaccination status.
In general, face coverings should have multiple layers covering the nose, mouth and chin and be secured snugly with ear loops or ties behind the person’s head.
UMF will provide two approved face coverings to employees, but please use your own, too, if you can.
“Cloth Face Covering” as defined by our Maine civil authorities is a protection that covers the nose and mouth; fits snugly but comfortably against the side of the face; is secured with ties or ear loops; has multiple layers of fabric which cover the nose, mouth and chin; allows for breathing without restriction; and is able to be laundered and machine dried without damage or change to its shape.
Accepted: Cloth face coverings as defined above, clear masks, dust masks, disposable masks and KN95s are approved face coverings.
Not accepted: Respirators or face coverings with exhalation valve, neck gaiters, bandanna-style coverings with an open bottom, face shields by itself (without also wearing a cloth face covering), “creative” face coverings including a paper bag, large plastic bottle, goalie mask, Halloween mask, etc.
See the UMaine System’s Do I need to wear a face covering? for a lengthy description and images as to what does and does not meet the System requirements.
No. UMF campus spaces and buildings are open only for official University business and buildings are not open to the general public, including vendors and suppliers making deliveries or service stops, contractors and subcontractors, sales representatives, and others.
Visitors are permitted on UMF property only for the specific purposes listed below.
All visitors must check in with the Conferences and Events Office located inside the front entrance of the Olsen Student Center (111 South Street), adhere to University guidelines and be hosted by a University employee, department or registered student organization.
Are vendors, contractors, sales reps, customer service reps, subcontractors and their employees considered visitors?
Yes. A visitor is defined as any individual entering UMF property who is not an employee or a registered student. Volunteers, employees of vendors or contractors that have business on campus and other people listed below are considered visitors and therefore must check in with the Conferences & Events Office located inside the front entrance of the Olsen Student Center (111 South Street), adhere to University guidelines and be hosted by a University employee, department or registered student organization. All Construction Contractors must first check in at the Facilities Management Office prior to working on campus.
Visitors are defined as:
- Hired contractors and vendor services for official University business
- Invited speakers or hired performers / artists
- Family member of a registered student who is supporting a student related to an emergency health situation
- An individual who has an appointment for research needs that require in-person Library access
- Prospective or admitted students and their families for Admissions, recruiting or other UMF hosted events
- Donor or Alumni visits arranged by Institutional Development
- Prospective rental clients hosted by the Conferences & Events Office
- Other visitors, on official University business, as approved by the Administration
All visitors permitted on campus are required to check in with the Conferences & Events Office located in the Olsen Student Center (111 South Street). The exception to this process is when a one has received prior approval as outlined above.
- The Conferences and Events Office will be open 8:00am to 4:30 pm Monday – Friday. If a vendor, supplier, contractor, etc., needs to check in after 4:30pm or on the weekend, arrangements need to be made 48 business hours prior to the arrival. Please phone 207-778-7344 or email firstname.lastname@example.org for additional information.
- You will need to adhere to the same policy UMF has set regarding face coverings. That is, face coverings must be worn at all times, including when working. Visitors must follow standard physical distancing guidelines.
- Unless otherwise identified, visitors must follow health and safety protocols adopted by UMF and as required by federal, state, or county regulations. This includes, but is not limited to: self-monitoring of COVID-19 symptoms before coming on campus; complying with UMF’s face-covering policy; and regular hand washing.
- All Construction Contractors must check in at the Facilities Management Office prior to working on campus.
Yes. In addition to face coverings being worn at all times indoors, there are additional items to be aware of, below.
Employees of vendors or independent contractors who regularly and consistently interact with residential students for significant periods of time
- Employees of vendors who regularly and consistently interact with residential students for significant periods of time (for example, the University’s food service provider) must maintain a COVID-19 Safety Plan that complies with all federal, state, and local requirements.
Vendors and Suppliers of Goods and Services to be delivered to or performed on campus
- As a condition for continuous or intermittent access to University campuses or facilities, vendors and suppliers of goods and services must maintain a COVID-19 Safety Plan that complies with all federal, state, and local requirements.
- Companies are required to ensure that their subcontractors, if any, comply with this requirement.
- Plans must be provided to the University upon verbal or written request and will be kept on file in the Facilities Management Office.
- Vendors and suppliers of goods and services must check-in with Facilities Management and complete the COVID-19 screening process prior to accessing campus and comply with the University’s face-covering policy, physical distancing requirements, regular hand washing, and signage posted in the buildings they are entering.
- All Construction Contractors must check in at the Facilities Management Office prior to working on campus and must follow University COVID-19 safety guidelines and develop written Site Specific COVID-19 Safety Plans for projects on campus that comply with all federal, state, and local requirements before work can begin.
- All contractors must check-in with Facilities Management and complete the COVID-19 screening process prior to accessing campus and will be required to have their written site-specific safety plans reviewed and approved by Facilities Management prior to commencement of work on campus and will be subject to continuous review by the University leading up to project completion.
- Construction Contractors who employ subcontractors are required to ensure that their subcontractors, if any, comply with this requirement.
We have developed a series of pages to help guide you on our Return to Normal plans. Because COVID information is being updated more quickly we recommend you check back frequently as we will update our Communication Updates and FAQs.UMF Communication Updates FAQ for Students & Parents FAQ for Employees FAQ for General Public & Visitors FAQ for Vendors, Suppliers & Contractors UMaine System COVID-19 Information
We are working to develop additional FAQs and to add to the one here. In the meantime, if you have questions or concerns, please contact us at: email@example.com
The University consistently seeks to take steps to minimize the risk of COVID-19 infections (or any other spread of disease) in accordance with applicable law, regulation, and guidance provided by health authorities. These efforts may include policies and safeguards implemented by the University such as symptom checks, social distancing, use of facial coverings, and isolating and quarantining when required. Despite these efforts, the University cannot categorically guarantee that any person entering University campuses or facilities will not contract COVID-19 or any other communicable disease and any such person must assess and accept the risks of illness or injury for themselves.